NC HCPR: Verify Registry Listings

Verify Registry Listings

Data Provided by this Search Page
Confirmation Numbers
Start Registry Verification
Verify Home Care Aide Specialty Training
Who Must Access Registry Verification
Conditions/Qualifications for Listing
Work Restrictions

Data Provided by this Search Page

This page searches and provides verification directly from these North Carolina registries:

N.C. Nurse Aide I Registry
N.C. Medication Aide Registry
N.C. Geriatric Aide Registry
N.C. Health Care Personnel Registry

We update these databases regularly. Re-check this site as often as you feel necessary to assure you have the most current data. The information on this page was last updated 07/18/2018.

Note: This site lists pending investigations and substantiated findings on the Health Care Personnel Registry in shortened form. For evidence summaries, hearing, or rebuttal statements, you must speak to registry staff.

Confirmation Numbers

Health care facility employers must keep a record of accessing the registries in their business files. This site gives an original confirmation number with every social security number (SSN), every search. It is date and time specific. The confirmation number is the employer's proof of access.

Start Registry Verification

Enter up to 4 SSNs (last 4 digits only) with first and last name to verify. Use only SSNs. Individual Taxpayer Identification Numbers (ITINs) are not SSNs and will not return valid search results on this page. Use the TAB key to move through the fields.
Enter your email address in this space if you want to receive email notices of registry status changes during the next 12 months (applies to the SSNs in this search only): .
Click the Submit Request button to start the look up.
Always check for matching health care personnel names on the search result page.
Record the confirmation number (or print the verification results) for your business files.

Enter up to 4 SSNs + first and last name to verify (last 4-digit SSN per box):

Max Length 4	Max Length 12	Max Length 18
Last 4 of social	First Name	Last Name
Last 4 of social	First Name	Last Name
Last 4 of social	First Name	Last Name
Last 4 of social	First Name	Last Name

Verify Home Care Aide Specialty Training

View individuals who have completed an N.C. state-approved Home Care Aide Specialty Training Course (PDF 31 KB)

Who Must Access Registry Verification

Nurse Aide I Registry:
- Nursing homes must verify that nurse aides are listed in good standing on the N.C. Nurse Aide I Registry before allowing them to work [42 CFR 483, Subpart B 483.75 , 42 CFR 483.13 (c)(1)(ii)(B) ].
Medication Aide Registry:
- Nursing homes must verify that medication aides are listed in good standing on both the N.C. Medication Aide Registry and the N.C. Nurse Aide I Registry, and have no substantiated findings on the N.C. Health Care Personnel Registry before allowing them to work (N.C. § 131E-270 ).
Health Care Personnel Registry:
- All health care facility employers must access the Health Care Personnel Registry before hiring unlicensed health care personnel (N.C. § 131E-256 ).
Additional requirements for registry access/registry verification may apply. Employers should ask their appropriate regulatory agency for guidance. See also: N.C. Division of Health Service Regulation's Rules and Regulations page.

Conditions/Qualifications for Listing

Nurse Aide I Registry: All aides on this registry meet OBRA requirements for long term care facilities (42 CFR 483, Subpart B 483.75 , 42 CFR 483, Subpart D 483.150-154 ). Below are all of the possible methods of listing for the nurse aides on this registry:
1. The aide passed a 75-hour (or more) state-approved nurse aide training program or comparable training program and passed state-approved competency evaluation.
2. The aide passed a state-approved competency evaluation.
3. The aide met all applicable training and competency evaluation requirements in another state and became listed by reciprocity. (Note: We do not currently list by this method.)
4. The aide became listed based on his or her RN or LPN license.
N.C. Medication Aide Registry: All aides on this registry meet the requirements of N.C. § 131E-270 . All medication aides on this registry have passed both an N.C. Board of Nursing approved training and state-approved competency evaluation program.
N.C. Health Care Personnel Registry: This registry may include information about any unlicensed staff of a health care facility that has direct access to residents, clients, or their property [N.C. § 131E‑256(c) ]. Staff listed on the Health Care Personnel Registry have pending investigations or substantiated findings by the department of resident abuse, resident neglect, misappropriation of resident or facility property, fraud against a resident or facility, or diversion of drugs belonging to a resident or facility [N.C. § 131E-256 ; 10A NCAC 13O ]. The Health Care Personnel Registry includes all of the findings contained in the Nurse Aide I Registry (resident abuse, resident neglect, or misappropriation of the property of a resident in a nursing facility by a nurse aide) under N.C. § 131E‑255 .

Work Restrictions

Nursing homes may not employ anyone who has a substantiated finding on the N.C. Nurse Aide I Registry (or on any other state’s Nurse Aide Registry) of resident abuse or neglect, or misappropriation of resident property which occurred in a nursing home [42 U.S.C. § 1395i-3(g)(1)(C); 42 U.S.C. § 1396r(g)(1)(C); 42 CFR 483.13 (c)(1)(ii)(B) ].
Nursing homes may not employ any medication aide who has a substantiated finding on the Health Care Personnel Registry [N.C. § 131E-270(c) ]
Other restrictions may also apply. Health care employers should consult with their appropriate regulatory agency for complete guidance. See also: Division of Health Service Regulation - Rules and Regulations page.

Denotes link to site outside of N.C. DHHS

N.C. Department of Health and Human Services Division of Health Service Regulation Health Care Personnel Registry Section