Verify Registry Listings
Listing Verification Search Parameters for Registries: Effective June 1, 2015- Please note that the search criteria for obtaining listing verifications of the NC Nurse Aide I, Medication Aide, and Health Care Personnel Registries will change. Instead of full social security numbers, required data fields will include first name, last name, and last four digits of the SSN. Please note that individuals are listed using the name on their legal documents such as a driver’s license, passport, social security card, military ID, and/or other official government identification documents. It is the individual’s responsibility to contact our office to update name and address changes.
Data Provided by this Search Page
This page searches and provides verification directly from these North Carolina registries:
- N.C. Nurse Aide I Registry
- N.C. Medication Aide Registry
- N.C. Geriatric Aide Registry
- N.C. Health Care Personnel Registry
We update these databases regularly. Re-check this site as often as you feel necessary to assure you have the most current data. The information on this page was last updated
Note: This site lists pending investigations and substantiated findings on the Health Care Personnel Registry in shortened form. For evidence summaries, hearing, or rebuttal statements, you must speak to registry staff.
Health care facility employers must
keep a record of accessing the registries in their business files. This site gives an original confirmation number with every social security number (SSN), every search. It is date and time specific. The confirmation number is the employer's proof of access.
Start Registry Verification
Verify Home Care Aide Specialty Training
View individuals who have completed an N.C. state-approved Home Care Aide Specialty Training Course (PDF 31 KB)
Who Must Access Registry Verification
- Nurse Aide I Registry:
- Nursing homes must verify that nurse aides are listed in good standing on the N.C. Nurse Aide I Registry before allowing them to work [42 CFR 483, Subpart B 483.75 , 42 CFR 483.13 (c)(1)(ii)(B) ].
- Medication Aide Registry:
- Nursing homes must verify that medication aides are listed in good standing on both the N.C. Medication Aide Registry and the N.C. Nurse Aide I Registry, and have no substantiated findings on the N.C. Health Care Personnel Registry before allowing them to work (N.C. § 131E-270 ).
- Health Care Personnel Registry:
- Additional requirements for registry access/registry verification may apply. Employers should ask their appropriate regulatory agency for guidance. See also: N.C. Division of Health Service Regulation's Rules and Regulations page.
Conditions/Qualifications for Listing
- Nurse Aide I Registry: All aides on this registry meet OBRA requirements for long term care facilities (42 CFR 483, Subpart B 483.75 , 42 CFR 483, Subpart D 483.150-154 ). Below are all of the possible methods of listing for the nurse aides on this registry:
- The aide passed a 75-hour (or more) state-approved nurse aide training program or comparable training program and passed state-approved competency evaluation.
- The aide passed a state-approved competency evaluation.
- The aide met all applicable training and competency evaluation requirements in another state and became listed by reciprocity. (Note: We do not currently list by this method.)
- The aide became listed based on his or her RN or LPN license.
- N.C. Medication Aide Registry: All aides on this registry meet the requirements of N.C. § 131E-270 . All medication aides on this registry have passed both an N.C. Board of Nursing approved training and state-approved competency evaluation program.
- N.C. Health Care Personnel Registry: This registry may include information about any
unlicensed staff of a health care facility that has direct access to residents, clients, or their
property [N.C. § 131E‑256(c) ]. Staff listed on the Health Care Personnel Registry have pending investigations or substantiated findings by the department of resident abuse, resident neglect, misappropriation of resident or facility property, fraud against a resident or facility, or diversion of drugs belonging to a resident or facility [N.C. § 131E-256 ; 10A NCAC 13O ]. The Health Care Personnel Registry includes all of the findings contained in the Nurse Aide I Registry (resident abuse, resident neglect, or misappropriation of the property of a resident in a nursing facility by a nurse aide) under N.C. § 131E‑255 .
- Nursing homes may not employ anyone who has a substantiated finding on the N.C. Nurse Aide I Registry (or on any other state’s Nurse Aide Registry) of resident abuse or neglect, or misappropriation of resident property which occurred in a nursing home [42 U.S.C. § 1395i-3(g)(1)(C); 42 U.S.C. § 1396r(g)(1)(C); 42 CFR 483.13 (c)(1)(ii)(B) ].
- Nursing homes may not employ any medication aide who has a substantiated finding on the Health Care Personnel Registry [N.C. § 131E-270(c) ]
- Other restrictions may also apply. Health care employers should consult with their appropriate regulatory agency for complete guidance. See also: Division of Health Service Regulation - Rules and Regulations page.
Denotes link to site outside of N.C. DHHS